Event night organization

Spaces

  • Venue selection
  • Technical equipment
  • Workshops and subcommittees
  • Set design and floral decoration

Transportation

  • Providers selection
  • Quotations request
  • Request for SNCF discount certificates and airline approvals
  • Strategic location for welcoming points
  • Arrivals organization

Reception

  • General management
  • Participants greeting
  • Hostesses/Cloakroom handling
  • Customized access badges
  • Briefcases
  • Gifts
  • Security

Catering – F&B

  • Choice of caterer or supplier
  • Spotting of venues and meeting rooms
  • Quotations request
  • Choice of menus
  • Tasting
  • Venue layout
  • Organization of breaks, cocktails, gala dinners…

Accommodation

  • Hotels selection
  • Options requests
  • Quotas and group tariffs negotiation
  • Creation of Web pages dedicated to booking form
  • Customized follow-up of participants wishes and confirmation
  • Deposit handling
  • Rooming list editing
  • Hotline services

Guests and speakers handling

  • Needs analysis
  • Customized reservations and transportation tickets (travel agency partner)
  • Reimbursement of expenses

Entertainment

  • Proposals and selection of artists
  • Proposals of speakers and lecturers
  • Team building, thematic workshops

Technical Specificities

  • Request for proposal (RFP) analysis
  • Atmosphere creation
  • Sound and Light

AGENCE DE LILLE

13 avenue de la Créativité
59650 Villeneuve d’Ascq

Phone : +33(0)3.20.61.20.34
Mobile : +33(0)6 42 11 79 26

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AGENCE D'AMIENS

147 place Alphonse Fiquet
80000 Amiens

AGENCE DE NANTES

Immeuble Skyline – 22, Mail Pablo Picasso
44000 Nantes

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