Congress Organization
Registration management
- Creation of dedicated website to specific event
- Implementation of the online registration form with secured payment method
- Creation of personalized database
- Participants follow-up
- Customer requests handling
- Individual Confirmation
- Hotline services
- Certificate of attendance
Communications handling
- Abstract submission form
- Abstract handling
- Data transmission to Scientific Committee
- Writers’ notification
Guests and speakers handling
- Needs analysis
- Customized reservations and transportation tickets (travel agency partner)
- Reimbursement of expenses
Sponsors and exhibitors handling
- Sponsors research
- Elaboration of technical book
- Establishment of administrative and financial monitoring of partners
- Exhibitor file shipping
- Implantation plan proposal
Finances management
- Budget Forecasting
- Specific bank account opening
- Collection, examination and payment of suppliers’ invoices
- Monitoring and Collection of Payments
- Individual Invoice
- Congress’ accounting services
- Issuance of final report to the organizer
Catering – F&B
- Choice of caterer or supplier
- Spotting of venues and meeting rooms
- Quotation request
- Choice of menus
- Tasting
- Venue layout
- Organization of breaks, cocktails, gala dinners…
Transportation
- Providers selection
- Quotations request
- Request for SNCF discount certificates and airline approvals
- Strategic location for welcoming points
- Arrivals organisation
Accommodation
- Hotels selection
- Options requests
- Quotas and group tariffs negotiation
- Creation of Web pages dedicated to booking form
- Customized follow-up of participants wishes and confirmation
- Deposit handling
- Rooming list editing
- Hotline
Spaces
- Venue selection
- Technical equipment
- Workshops and subcommittees
- Set design and floral decoration
Communication
- Website dedicated to the event
- Graphic layout and logo creation
- Invites
- Displays
- Banners
- Program
- Acts editing
- Press Relations
- Promotional Items
- Photo/Video reportage
Reception
- General management
- Participants greeting
- Hostesses/Cloakroom handling
- Customized access badges
- Briefcases
- Gifts
- Security
Social Program
- Guided tours of cities or sites
- Excursions
- Thematic workshops
