Congress and Event Corporate Organization

Registration management

  • Creation of dedicated website to specific event
  • Implementation of the online registration form with secured payment method
  • Creation of personalized database
  • Participants follow-up
  • Customer requests handling
  • Individual Confirmation
  • Hotline services
  • Certificate of attendance

Communications handling

  • Abstract submission form
  • Abstract handling
  • Data transmission to Scientific Committee
  • Writers’ notification

Guests and speakers handling

  • Needs analysis
  • Customized reservations and transportation tickets (travel agency partner)
  • Reimbursement of expenses

Sponsors and exhibitors handling

  • Sponsors research
  • Elaboration of technical book
  • Establishment of administrative and financial monitoring of partners
  • Exhibitor file shipping
  • Implantation plan proposal

Finances management

  • Budget Forecasting
  • Specific bank account opening
  • Collection, examination and payment of suppliers’ invoices
  • Monitoring and Collection of Payments
  • Individual Invoice
  • Congress’ accounting services
  • Issuance of final report to the organizer

Catering – F&B

  • Choice of caterer or supplier
  • Spotting of venues and meeting rooms
  • Quotation request
  • Choice of menus
  • Tasting
  • Venue layout
  • Organization of breaks, cocktails, gala dinners…

Transportation

  • Providers selection
  • Quotations request
  • Request for SNCF discount certificates and airline approvals
  • Strategic location for welcoming points
  • Arrivals organisation

Accommodation

  • Hotels selection
  • Options requests
  • Quotas and group tariffs negotiation
  • Creation of Web pages dedicated to booking form
  • Customized follow-up of participants wishes and confirmation
  • Deposit handling
  • Rooming list editing
  • Hotline

Spaces

  • Venue selection
  • Technical equipment
  • Workshops and subcommittees
  • Set design and floral decoration

Communication

  • Website dedicated to the event
  • Graphic layout and logo creation
  • Invites
  • Displays
  • Banners
  • Program
  • Acts editing
  • Press Relations
  • Promotional Items
  • Photo/Video reportage

Reception

  • General management
  • Participants greeting
  • Hostesses/Cloakroom handling
  • Customized access badges
  • Briefcases
  • Gifts
  • Security

Social Program

  • Guided tours of cities or sites
  • Excursions
  • Thematic workshops

AGENCE DE LILLE

13 avenue de la Créativité
59650 Villeneuve d’Ascq

Phone : +33(0)3.20.61.20.34
Mobile : +33(0)6 42 11 79 26

This email address is being protected from spambots. You need JavaScript enabled to view it.

AGENCE D'AMIENS

147 place Alphonse Fiquet
80000 Amiens

AGENCE DE NANTES

Immeuble Skyline – 22, Mail Pablo Picasso
44000 Nantes

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atout france apst 2020

Immatriculation Atout France IM059140011 / Adhérent APST (Association Professionnelle de Solidarité du Tourisme)
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