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PERSPECTIVES & ORGANISATION, MAKING YOUR EVENTS EASIER”

1/ Registration management

• Online registration form design and implementation including secure payment • Personalized database set up • Attendees and VIP follow-up • Response processing • Individual confirmation via personalized mail • Hotline

2/ Communication management

• Online form for article submissions • Articles and abstracts processing • Information transmission to the scientific community • Author notification

3/ Guest and participant management

• Support form • Needs monitoring • Application validation • Individual reservations and travel passes sendings (via our travel agency partner) • Expense account reimbursement

4/ Sponsors and exhibitors management

• Search for sponsors • Creation of the technical file • Implementation of an administrative and financial monitoring for the partners • Dispatch of the exibitor file • Proposition for layout plan

5/ Financial management

• Budget forecast • Event accounts • Invoices and certificates of attendance • Budget respect • Final outcome submission to the organiser

6/ Catering

• Caterer selection • Location and room scouting • Estimate requests • Menus selection • Location arrangement • Break scheduling, reception planning

7/ Transport

• Choice of the company • Estimate requests • SNCF discount cards requests • Strategically located welcome point • Arrivals management • Named badges reservation

8/ Accommodations

• Hotels selection • Options requests • Group rates and quota negociations • Web page setting with online registration form • Individual follow-up of participant requirements and confirmation • Deposit management • Rooming lists management • Hotline

9/ Locations

• Location selection • Technical equipment • Location arrangement : stands, booths, posters… • Working groups and subcommissions • Stage arrangements and floral decorations

10/ Advertising and communication

• Invitation cards • Posters • Banners • Programs • Certifications edition • Press relations • Website dedicated to your event • Photo/Video report • Social Media

11/ Reception

• Meet and greet management • Personalised badges • Gift bags • Security

12/ Social schedule

• Guided tours (city, locations) • Excursions

Perspectives et Organisation © 2015 / Design : Monsieur-Site.com